Additional Procurement Details

Supplier Diversity

The goals of HRSD’s diversity procurement policy are to actively solicit and encourage small, women-owned, minority-owned, and service disabled veteran-owned businesses to participate in procurement opportunities through equally fair and open competition for all contracts.

Whenever HRSD engages in a solicitation, it includes available businesses selected from HRSD’s centralized contractor/supplier database, the Virginia Department of Small Business and Supplier Diversity (SBSD) www.sbsd.virginia.gov and/or the Carolinas-Virginia Minority Supplier Development Council (CVMSDC) www.cvmsdc.org/. Small, women-owned, minority-owned and service disabled veteran owned businesses are encouraged to become certified by the SBSD and the CVMSDC.

Each of HRSD’s contractors and suppliers is encouraged to provide for the participation of small, women-owned, minority-owned and service disabled veteran-owned businesses through partnerships, joint ventures, subcontracts and other contractual opportunities. HRSD conducts and/or participates in several supplier outreach events each year. Contact HRSD's Procurement Office at 757.460.7318 or erphelp@hrsd.com, for additional information.

Invoice Payments

In order to ensure prompt payment, suppliers and contractors should prepare invoices in the same format as the associated purchase order or contract. Invoices should be legible, complete and accurate. Submission of invoices by e-mail to ap@hrsd.com is preferred. HRSD’s preferred method of invoice payment is by credit card (ePayables). As an alternative payment method, ACH payments are also utilized. In the event one of these two payment methods is not possible, HRSD will make invoice payments by check.

Surplus Property Sales

HRSD offers a wide variety of surplus supplies, equipment and vehicles for sale throughout the year. GovDeals, an online auction site, is utilized for the advertisement and competitive bidding of HRSD surplus property. For more information about GovDeals and HRSD Online Auctions, contact Shana Pankey or Surplus-Procurement@hrsd.com.

Procurement Policies

Advertisement of Procurement Opportunities

The Procurement Division advertises bid opportunities on HRSD’s website. In addition, formal competitive sealed proposals are advertised in the local newspaper, The Virginian-Pilot.

Procurements $10,000 or Less

HRSD departments have the delegated authority to make purchases $10,000 or less through the use of HRSD’s Procurement Card. HRSD clients may directly contact suppliers for pricing and delivery of the needed goods or services within the guidelines of HRSD’s Procurement Card Policy.

Procurements Over $10,000 and Up to $200,000

The Procurement Division staff will seek competition to the maximum feasible degree through the use of informal solicitations including Request for Quotes (RFQ’s), Competitive Bids and Competitive Proposals.

Procurements Over $200,000

The Procurement Division staff will seek competition to the maximum feasible degree through the use of formal solicitations including Competitive Sealed Bids (IFB’s), Competitive Sealed Proposals (RFP’s) and Competitive Sealed Technical Proposals (RFTP’s).

Solicitation Amendments and Purchase Order Change Notices

Any changes to an HRSD Procurement Division solicitation or an awarded Purchase Order shall be in the form of a written notice issued by the Procurement Division’s authorized representative. Electronic notifications are sent through HRSD’s e-Procurement system.

To review all of our policies and procedures, please visit our Manuals & Guidelines page.

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Procurement Department

Welcome to the HRSD Procurement Department. We are responsible for purchasing, renting, leasing, or otherwise acquiring commodities, services, and certain construction and professional services for HRSD. We also manage disposal of surplus property. We leverage our knowledge, supply management expertise and technology to provide solutions to our clients and financial return-on-investment for HRSD, while achieving influence in the marketplace with our key supply partners.

We are committed to providing the necessary resources that establish a foundation in supporting HRSD's mission to protect public health and the waters of Hampton Roads by treating wastewaters effectively.

We believe a strong commitment to providing excellent service to our clients is vital for our success and that the following values are essential to our success:

Strategic Business Partnering

We believe that our strength lies in our professional relationships with the business community and are based upon understanding our clients’ business needs and then planning, implementing and managing the best contracts. We embrace the highest ethical standards of our profession and model ethical conduct to our clients, our colleagues and our peers.

Innovation

We value creativity and innovation in developing and providing successful solutions. We are committed to seeking more efficient and effective ways of conducting our business.

Open Access to Procurement Opportunities and Information

We value our business partners and believe in the practice of free and open competition. We are committed to ensuring a fair, non-discriminatory and complete process based on the highest ethical standards in our profession.

Accurate and Timely Information

We believe that timely and accurate information is crucial to business decisions within HRSD and the business community.



Doing Business with HRSD

Are you registered to do business with HRSD? If not, register online today through HRSD’s eProcurement system. Registration is quick and easy. Access is free to registered suppliers and contractors.

The unique services offered through HRSD’s eProcurement system expedite and streamline routine business processes, expand procurement opportunities and reduce overall costs for improved efficiencies.

Supplier Orientation Sessions

To learn more about HRSD procurement opportunities, Supplier Orientation Sessions are offered in Virginia Beach, VA, to suppliers and contractors at no cost. The sessions provide information including how to do business with HRSD, types of commodities and services needed in support of HRSD's mission, and current and future contracting opportunities with HRSD. In addition, sessions specific to the use of HRSD's automated procurement system can be provided. All sessions are offered at no cost and must be scheduled in advance by contacting our Help Desk.

If you need assistance or have a question, please contact our Help Desk at erphelp@hrsd.com.

Register

Supplier Diversity

The goals of HRSD’s diversity procurement policy are to actively solicit and encourage small, women-owned, minority-owned, and service disabled veteran-owned businesses to participate in procurement opportunities through equally fair and open competition for all contracts.

Whenever HRSD engages in a solicitation, it includes available businesses selected from HRSD’s centralized contractor/supplier database, the Virginia Department of Small Business and Supplier Diversity (SBSD) www.sbsd.virginia.gov and/or the Carolinas-Virginia Minority Supplier Development Council (CVMSDC) www.cvmsdc.org/. Small, women-owned, minority-owned and service disabled veteran owned businesses are encouraged to become certified by the SBSD and the CVMSDC.

Each of HRSD’s contractors and suppliers is encouraged to provide for the participation of small, women-owned, minority-owned and service disabled veteran-owned businesses through partnerships, joint ventures, subcontracts and other contractual opportunities. HRSD conducts and/or participates in several supplier outreach events each year. Contact HRSD's Procurement Office at 757.460.7318 or erphelp@hrsd.com, for additional information.

Invoice Payments

In order to ensure prompt payment, suppliers and contractors should prepare invoices in the same format as the associated purchase order or contract. Invoices should be legible, complete and accurate. Submission of invoices by e-mail to ap@hrsd.com is preferred. HRSD’s preferred method of invoice payment is by credit card (ePayables). As an alternative payment method, ACH payments are also utilized. In the event one of these two payment methods is not possible, HRSD will make invoice payments by check.

Surplus Property Sales

HRSD offers a wide variety of surplus supplies, equipment and vehicles for sale throughout the year. GovDeals, an online auction site, is utilized for the advertisement and competitive bidding of HRSD surplus property. For more information about GovDeals and HRSD Online Auctions, contact Shana Pankey or Surplus-Procurement@hrsd.com.

Procurement Policies

Advertisement of Procurement Opportunities

The Procurement Division advertises bid opportunities on HRSD’s website. In addition, formal competitive sealed proposals are advertised in the local newspaper, The Virginian-Pilot.

Procurements $10,000 or Less

HRSD departments have the delegated authority to make purchases $10,000 or less through the use of HRSD’s Procurement Card. HRSD clients may directly contact suppliers for pricing and delivery of the needed goods or services within the guidelines of HRSD’s Procurement Card Policy.

Procurements Over $10,000 and Up to $200,000

The Procurement Division staff will seek competition to the maximum feasible degree through the use of informal solicitations including Request for Quotes (RFQ’s), Competitive Bids and Competitive Proposals.

Procurements Over $200,000

The Procurement Division staff will seek competition to the maximum feasible degree through the use of formal solicitations including Competitive Sealed Bids (IFB’s), Competitive Sealed Proposals (RFP’s) and Competitive Sealed Technical Proposals (RFTP’s).

Solicitation Amendments and Purchase Order Change Notices

Any changes to an HRSD Procurement Division solicitation or an awarded Purchase Order shall be in the form of a written notice issued by the Procurement Division’s authorized representative. Electronic notifications are sent through HRSD’s e-Procurement system.

To review all of our policies and procedures, please visit our Manuals & Guidelines page.

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HRSD is a proud supporting organization of the Principles and Practices of Public Procurement, a collaborative review of proposed values, principles, and standards of practices for public sector procurement.

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CONSTRUCTION NOTICE UPDATE for HAMPTON January 2018

HRSD, your regional wastewater treatment utility, is replacing a sanitary sewer pipeline located along a portion of Chesapeake Avenue from the Monitor Merrimac Overlook Park to the HRSD Pumping Station near Claremont Avenue. This work should take place primarily between the hours of 8 a.m. to 4 p.m., Monday through Friday.

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Traffic Advisory March 7, 2018

 

VIRGINIA BEACH – Motorists are advised that HRSD will make repairs within portions of its sanitary sewer force main located in the intersection of Kempsville Road and Providence Road tonight, Wednesday, March 7 from 8:30 p.m. until 5:00 a.m. Thursday, March 8.

During this time, the right northbound lane of Kempsville Road and the left eastbound lane of Providence Road will be closed at the intersection. Motorists will continue to have access to the intersection at a reduced capacity while the work is performed.

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Development Services

The HRSD Hydraulic Capacity Section (HCS) exists to provide quality service to our valued customers and the development community at large within the jurisdictions we currently serve.

Hampton Roads (See map)

If you have a project within one of the jurisdictions listed below, please click here for forms.
  • Chesapeake
  • Hampton
  • Newport News
  • Norfolk
  • Williamsburg
  • Poquoson
  • Portsmouth
  • Suffolk
  • Virginia Beach
  • Gloucester County
  • Isle of Wight County (excluding Lawnes Point)
  • James City County
  • York County
  • Town of Smithfield

Small Communities (See map)

If you have a project within one of the jurisdictions listed below, please click here for forms.

 

  • Accomack County
  • King and Queen County
  • King William County
  • Mathews County
  • Middlesex County
  • Surry County
  • Town of Accomac
  • Town of Chincoteague
  • Town of Dendron
  • Town of Exmore *
  • Town of Nassawadox
  • Town of Onancock
  • Town of Surry
  • Town of Urbanna
  • Town of Wachapreague
  • Town of West Point
  • Lawnes Point

*Though the Exmore collection system is located within the HRSD Small Communities Service Area, it is owned and operated by the Town. Therefore, projects within the town of Exmore and proposing a connection to the collection system must fill out an­ HRSD Project Information form and an HRSD Sanitary Sewer Flow Calculations Worksheet located here. Please note that HRSD’s requirements must be completed in addition to the Town’s approval process.


SUBMITTALS

In an effort to respond to all requests in a timely fashion, at submittals - without exception - must be sent in to our office via email at developrequest@hrsd.com.

All requests are processed through our automated work order system. Our engineering technicians screen the requests for completeness and accuracy prior to assigning them to one of the Hydraulic Analysis Managers. Once a project has been assigned, subsequent work orders pertinent to the project shall be assigned to the same staff member until the review process is completed.

CONTACT US

If you need immediate assistance, you may call one of our engineers during normal office hours:

Chris Swartz, PE                              757.460.7099
Jamal Booker, PE                             757.460.7008
Ryan Piston                                       757.617.5286


 

Environmental Monitoring and Analylsis

VPDES Permits

Services are available for monitoring and analysis, as required by DEQ-issued VPDES permits, including permit application and routine monitoring for Discharge Monitoring Reports (DMRs). General services encompass organic, inorganic, and microbiological analyses. Low-level sampling and analytical techniques are used to monitor for organics, metals, and mercury. All sampling and analyses for VPDES permits comply with federal Clean Water Act provisions.

Stormwater

Monitoring and analyses of stormwater runoff and illicit discharges are conducted according to National Pollutant Discharge Elimination System (NPDES) and VPDES permit programs for Clean Water Act compliance. Runoff samples are analyzed for conventional pollutants. Monitoring is conducted using methods approved under Title 40 CFR Part 136 or alternate methods approved by EPA or the appropriate state regulatory agency.

Groundwater

Monitoring of the groundwater system at landfills and other disposal sites is performed according to Virginia Solid Waste Management Regulations (Title 9 Chapter 80).

Industrial Pretreatment

Sampling and analyses of wastewater discharged from industries and businesses comply with Title 40 CFR Part 136 guidelines. Title 40 CFR Part 403 regulations govern services for permitting, compliance monitoring, enforcement, and surcharge assessment of industrial and commercial facilities. Other services include consultation and development of plans for industrial wastewater discharge permit programs, enforcement response, and Best Management Practices (BMP) assessment.

Water Quality

Sampling and analyses of process streams and ambient waters identify sources of inorganic and organic pollutants and monitor for biological indicators of water quality. Methods are selected based on regulatory requirements and reporting levels for each project.

Solid Waste

Analyses are performed for a variety of solid waste samples such as soil, biosolids, and incinerator ash (including the Toxicity Characteristic Leaching Procedure), according to EPA SW-846. Monitoring complies with Title 40 CFR Part 503 standards and Resource Conservation and Recovery Act (RCRA) requirements.

Air

Air monitoring programs are conducted in compliance with state and federal regulations for air quality emissions according to Title 60 FR Reference Method 9. Programs include air sampling and analysis, odor monitoring, odor control performance evaluations, and visible emissions evaluations.

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