HRSD

Engineering

The Engineering Division provides customer focused services for the planning, design, construction, and lifecycle monitoring and analysis of infrastructure assets to meet the near term needs and long term goals of HRSD.

The Asset Management Department provides infrastructure management tools and services through condition assessment, risk-based analysis, and lifecycle monitoring to achieve an optimized balance of performance, cost, and risk.

The Design and Construction Department manages design, construction and related services to provide high quality, economical and timely needed infrastructure.

The Planning and Analysis Department provides state-of-the-art data and hydraulic analysis, maintains critical infrastructure databases and plans infrastructure for future growth. Hydraulic engineers also evaluate requests to connect to the HRSD system and assist in the location of these connections.

Unifier and ERP iSupplier Log Ins and Help

Record Drawing Requests

HRSD keeps all construction related drawings for existing plant, pump station, pipeline and administration facilities in electronic format.

You may request a drawing by sending an e-mail to dpq@hrsd.com. Please provide your name, organization, address and phone number in the message and describe your specific need and the location of interest.

Styling Examples

The goals of HRSD’s diversity procurement policy are to actively solicit and encourage small, women-owned, minority-owned, and service disabled veteran-owned businesses to participate in procurement opportunities through equally fair and open competition for all contracts.

Whenever HRSD engages in a solicitation, it includes available businesses selected from HRSD’s centralized contractor/supplier database, the Virginia Department of Small Business and Supplier Diversity (SBSD) www.dmbe.virginia.gov and/or the Carolinas-Virginia Minority Supplier Development Council (CVMSDC) http:// www.cvmsdc.org/. Small, women-owned, minority-owned and service disabled veteranowned businesses are encouraged to become certified by the SBSD and the CVMSDC.

Each of HRSD’s contractors and suppliers is encouraged to provide for the participation of small, women-owned, minority-owned and service disabled veteran-owned businesses through partnerships, joint ventures, subcontracts and other contractual opportunities. HRSD conducts and/or participates in several supplier outreach events each year.

Contact Linda Wade, HRSD Strategic Sourcing Manager, lwade@hrsd.com, for additional information.

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Supplier Registration

Are you registered to do business with HRSD? If not, register online today through HRSD’s eProcurement system. Registration is quick and easy. Access is free to registered suppliers and contractors and allows you to:

Maintain your account contact information and business classifications
Identify and maintain your commodity/service codes for inclusion on HRSD’s Bidder’s List
View available bid opportunities, receive electronic notification of bid opportunities and bid amendments for registered commodities/ service codes
Submit quotes, bids, proposals and invoices securely online
View bid tabulation results, receive electronic notification of awards, and view awarded purchase orders and agreements

The unique services offered through HRSD’s eProcurement system expedite and streamline routine business processes, expand procurement opportunities and reduce overall costs for improved efficiencies.

Fund Grant Application Procedures and Schedule

Environmental Opportunity Grants (Awarded Quarterly)

Requests for Environmental Opportunity Grants (grants of $500 or less) will be reviewed quarterly. No application form is required. These requests may be in the form of a letter emailed to chiefwq@hrsd.com or mailed to:

HRSD Chief of Water Quality
P.O. Box 5911
Virginia Beach VA 23471-0911

The letter should include the amount requested, a description of the activity to be funded, and an explanation of how the activity meets the eligibility and selection criteria set forth in the HRSD Environmental Improvement Fund Guidelines. The following schedule and award amounts have been established:

HRSD’s Grant Review Committee will meet the first week of October to consider requests received from July 1 – September 30 and may award up to $1,000 in grants of less than $500.

HRSD’s Grant Review Committee will meet the first week of January to consider requests received from October 1 – December 31 and may award up to $1,000 in grants of less than $500.

HRSD’s Grant Review Committee will meet the first week of April to consider requests received from January 2 – March 31 and may award up to $1,000 in grants of less than $500.

HRSD’s Grant Review Committee will meet the first week of July to consider requests received from April 1 – June 30 and may award up to $1,000 in grants of less than $500.

An organization can receive only one Community Opportunity Grant each fiscal year.

Strategic Environmental Grants

HRSD’s Grant Review Committee will consider requests for Strategic Environmental Grants (grants in excess of $500) periodically. Requests for Strategic Environmental Grants will be evaluated based upon the eligibility and selection criteria set forth in the HRSD Environmental Improvement Fund Guidelines and the proposed project’s compatibility with the HRSD Strategic Plan.

Requests for Strategic Environmental Grants must not exceed five pages (single spaced, 12-pt type) and must include at a minimum:

Qualifications of the organizations and the person who will oversee the project
Problem statement or needs assessment (why the effort is needed)
Project goals and objectives (what will be accomplished)
Methodology (how it will be accomplished)
Evaluation (metrics by which the project will be measured)
Communication Plan (published papers, presentations, webinars, etc.)
Deliverables (reports, software, templates, etc.)
Budget (the total amount of funding required, how much is requested from HRSD, and an accounting of how the HRSD funds would be used)
Project timeline including scheduled updates to HRSD

NOTE: No funds will be awarded for salaries for faculty or staff, travel, conferences, conventions, group meetings or seminars. Meetings may be funded only if they are a critical part of the project’s methodology.

Requests for Strategic Environmental Grants may be emailed to chiefwq@hrsd.com or mailed to:

HRSD Chief of Water Quality
P.O. Box 5911
Virginia Beach VA 23471-0911

HRSD will not award a Strategic Environmental Grant in excess of $50,000 and may choose to award only a portion of the funding requested. An organization can be selected for only one Strategic Environmental Grant each fiscal year. HRSD employees or Commissioners, or members of their immediate families, may not request grants on behalf of organizations in which they participate.

Our Beliefs and Commitments

We believe a strong commitment to providing excellent service to our clients is vital for our success and that the following values are essential to our success:

Strategic Business Partnering - We believe that our strength lies in our professional relationships with the business community and are based upon understanding our clients’ business needs and then planning, implementing and managing the best contracts. We embrace the highest ethical standards of our profession and model ethical conduct to our clients, our colleagues and our peers.

Innovation - We value creativity and innovation in developing and providing successful solutions. We are committed to seeking more efficient and effective ways of conducting our business.

Open Access to Procurement Opportunities and Information - We value our business partners and believe in the practice of free and open competition. We are committed to ensuring a fair, non-discriminatory and complete process based on the highest ethical standards in our profession.

Accurate and Timely Information - We believe that timely and accurate information is crucial to business decisions within HRSD and the business community.

Open Bids / Request for Proposals (RFPs)

Doing Business Callout

Doing Business with HRSD

Additional Procurement Details

Supplier Diversity

Whenever HRSD engages in a solicitation, it includes available businesses selected from HRSD’s centralized contractor/supplier database, the Virginia Department of Small Business and Supplier Diversity (SBSD) www.sbsd.virginia.gov and/or the Carolinas-Virginia Minority Supplier Development Council (CVMSDC) www.cvmsdc.org/. Small, women-owned, minority-owned and service disabled veteran owned businesses are encouraged to become certified by the SBSD and the CVMSDC.

Invoice Payments

In order to ensure prompt payment, suppliers and contractors should prepare invoices in the same format as the associated purchase order or contract. Invoices should be legible, complete and accurate. Submission of invoices by e-mail to ap@hrsd.com is preferred. HRSD’s preferred method of invoice payment is by credit card (ePayables). As an alternative payment method, ACH payments are also utilized. In the event one of these two payment methods is not possible, HRSD will make invoice payments by check.

Surplus Property Sales

HRSD offers a wide variety of surplus supplies, equipment and vehicles for sale throughout the year. GovDeals, an online auction site, is utilized for the advertisement and competitive bidding of HRSD surplus property. For more information about GovDeals and HRSD Online Auctions, contact Shana Pankey or Surplus-Procurement@hrsd.com.

Procurement Policies

Advertisement of Procurement Opportunities

The Procurement Division advertises bid opportunities on HRSD’s website. In addition, formal competitive sealed proposals are advertised in the local newspaper, The Virginian-Pilot.

Procurements $10,000 or Less

HRSD departments have the delegated authority to make purchases $10,000 or less through the use of HRSD’s Procurement Card. HRSD clients may directly contact suppliers for pricing and delivery of the needed goods or services within the guidelines of HRSD’s Procurement Card Policy.

Procurements Over $10,000 and Up to $200,000

The Procurement Division staff will seek competition to the maximum feasible degree through the use of informal solicitations including Request for Quotes (RFQ’s), Competitive Bids and Competitive Proposals.

Procurements Over $200,000

The Procurement Division staff will seek competition to the maximum feasible degree through the use of formal solicitations including Competitive Sealed Bids (IFB’s), Competitive Sealed Proposals (RFP’s) and Competitive Sealed Technical Proposals (RFTP’s).

Solicitation Amendments and Purchase Order Change Notices

Any changes to an HRSD Procurement Division solicitation or an awarded Purchase Order shall be in the form of a written notice issued by the Procurement Division’s authorized representative. Electronic notifications are sent through HRSD’s e-Procurement system.

To review all of our policies and procedures, please visit our Manuals & Guidelines page.

Procurement Department

Welcome to the HRSD Procurement Department. We are responsible for purchasing, renting, leasing, or otherwise acquiring commodities, services, and certain construction and professional services for HRSD. We also manage disposal of surplus property. We leverage our knowledge, supply management expertise and technology to provide solutions to our clients and financial return-on-investment for HRSD, while achieving influence in the marketplace with our key supply partners.

We are committed to providing the necessary resources that establish a foundation in supporting HRSD's mission to protect public health and the waters of Hampton Roads by treating wastewaters effectively.

We believe a strong commitment to providing excellent service to our clients is vital for our success and that the following values are essential to our success:

Strategic Business Partnering

We believe that our strength lies in our professional relationships with the business community and are based upon understanding our clients’ business needs and then planning, implementing and managing the best contracts. We embrace the highest ethical standards of our profession and model ethical conduct to our clients, our colleagues and our peers.

Innovation

We value creativity and innovation in developing and providing successful solutions. We are committed to seeking more efficient and effective ways of conducting our business.

Open Access to Procurement Opportunities and Information

We value our business partners and believe in the practice of free and open competition. We are committed to ensuring a fair, non-discriminatory and complete process based on the highest ethical standards in our profession.

Accurate and Timely Information

We believe that timely and accurate information is crucial to business decisions within HRSD and the business community.

Doing Business with HRSD

Supplier Orientation Sessions

To learn more about HRSD procurement opportunities, Supplier Orientation Sessions are offered in Virginia Beach, VA, to suppliers and contractors at no cost. The sessions provide information including how to do business with HRSD, types of commodities and services needed in support of HRSD's mission, and current and future contracting opportunities with HRSD. In addition, sessions specific to the use of HRSD's automated procurement system can be provided. All sessions are offered at no cost and must be scheduled in advance by contacting our Help Desk.

If you need assistance or have a question, please contact our Help Desk at erphelp@hrsd.com.